After the Offer
Competition for the best candidates is intense. Departments should keep up contact after the offer. During these conversations, unit executive officer (or other department members) should present specific reasons, tailored to the candidate, why UIC is the best place for his or her career and indicate how his or her contributions will be valuable to students and colleagues. Unit executive officers should also be prepared to help the candidate with personal concerns.
PLEASE NOTE: Once a candidate has accepted the offer, the department must indicate his/her acceptance in Hire Touch.
After The Offer
The College usually will cover relocation expenses of a new tenured/ tenure-track colleague in the $3000 to $5000 range, depending on location and other factors. The exact amount will always be spelled out in the offer letter. A newly appointed faculty member may arrange the move personally and be reimbursed afterwards or may arrange the move through a moving company with which the University has an agreement. This company is able to direct bill moving expenses to the College. Direct billing must be arranged through the College with the approval of the quote. For details on moving reimbursements, please visit this OBFS site. All personal moving expenses reimbursed to or paid on behalf of an employee by the University of Illinois System are considered taxable income to the employee. These expenses require prior written approval by the dean. The candidate should work with the department business manager on moving expenses. Montanee Wongchinsri (firstname.lastname@example.org) is available to assist the department with these matters.
Preparations for Arrival
Departments should plan ahead to make sure an office is available when a new colleague arrives and that renovations, if any, are complete. Likewise, any promised computing equipment should be ordered well in advance and be available when the faculty member arrives.
The HR onboarding process should be initiated two to three months prior to the faculty member’s start date so as to ensure its completion in a timely manner. Questions about this process should be addressed to Assistant Dean Karen Sholeen, email@example.com.
The College has prepared checklists for appointing tenure-track faculty:
Appointing Tenure-Track Faculty who are not US citizens
Appointing Tenure-Track Faculty who are US Citizens
Appointment of a Faculty Member Who is Neither a U.S. Citizen nor a Permanent Resident
Executive officers should consult early in the process with Assistant Dean Karen Sholeen, firstname.lastname@example.org, as the visa application process can be a lengthy one. Under no circumstances should the candidate be asked to pay for the normal costs of immigration processing.