Promotion and Tenure

Policies and Procedures

  • The University sponsors workshops to facilitate discussion of the issues that affect faculty development. All probationary faculty and others who will seek promotion are strongly advised to attend these events.
  • In addition, the College offers a workshop for staff members who physically prepare the papers. New executive officers should meet with Associate Dean Marya Schechtman to clarify issues of content and procedure.
  • University Policies, Procedures, and Forms for promotion and tenure can be found on the website of the Office of the Provost and Vice Chancellor for Academic Affairs
  • Requests for information about college policies should be directed to Associate Dean Marya Schechtman, 6-4687, or to Assistant Dean Beth Allen, 3-2504.

Schedule

The link below provides the schedule for all Promotion and Tenure cases, Mid-Probationary Reviews, and Lecturer Promotions for the College of Liberal Arts and Sciences 2018-2019. Click the link for more details:

Go To Schedule for 2018-19

Years 1-3

New faculty will obviously need some acclimation.  There are orientations at the Campus and College level, but much of the support for the professional development of junior faculty will come most appropriately from the Department.

Each faculty member coming in should be assigned a mentor in accordance with Campus, College, and Departmental policy.

It is usually appropriate to make sure that junior faculty do not take on a heavy service burden while they are getting their research program underway, and EO’s should keep track of what these faculty are asked to do.  It is especially important to be vigilant when junior faculty have joint appointments.  EOs should ensure that the service required is proportional to the percentage of appointment and remain aware of the faculty member’s service obligations elsewhere.

Throughout the probationary period EOs should provide junior faculty with feedback on their performance.  It is also important to be on the lookout for life events or other circumstances in which it would be appropriate to request a tenure hold or rollback.

Holds and rollbacks can take some time to process, and must be requested in proximity to the event by which they are justified.  It is therefore crucial that the process be started promptly in any case where it seems as if adjustment of the tenure clock is warranted.

Mid-Probationary Review

The Mid-Probationary Review is a mandatory part of the promotion and tenure process, which serves to provide an assessment to tenure-track faculty members of their progress toward tenure at the mid-point of their probationary period and provides a record of the mentoring they received in the department that makes up part of the official promotion and tenure packet. This review should give the candidate an honest appraisal of where he or she currently stands relative to the benchmarks for promotion to associate professor with tenure, as well as concrete suggestions for the remainder of the probationary period. It is important to be as specific as possible about the kinds of activities and accomplishments that are likely to lead to a positive outcome, taking care not to imply any guarantees. The review must be conducted no later than the middle of the probationary period. This will typically be in the Spring of T3 but may vary with individual circumstances. It is important that it be undertaken at a point late enough to permit reasonable review of a faculty members’ progress toward tenure since the initial appointment, and early enough to give useful guidance to him or her in preparing for any subsequent review.

LAS requires that departments complete Mid-Probationary forms that are similar to the campus promotion and tenure forms and are organized around assessment of the three main categories of teaching, research, and service. We do this both so that the departments and candidates are aware of and can systematically organize the types of records and information that will be needed as they progress toward tenure, and to help Executive Officers make informed recommendations about areas of strength and/or concern based on the trajectories shown through looking systematically at collected records such as student teaching evaluations, research activities, and service contributions. Much of the information in the LAS Mid-Probationary forms is used for departmental and College purposes only. The Executive Officer Statement at the end of the packet is the formal record which, along with the candidate’s acknowledgement of having seen the Review, is forwarded to campus to be used both at the time of the review and as part of the future promotion case.

If in the estimation of the College there is insufficient evidence at the time of the Mid-Probationary Review to adequately assess a candidate’s progress toward tenure, or the report reveals areas of concern, a second review in the following year may be requested. This is not uncommon and serves only to provide more information where it is useful. In the event that a second review is requested, the Executive Officer statement in the second review replaces that of the first in campus records and in the promotion and tenure packet.

Please review the links above to both the LAS Mid-Probationary Review forms and campus guidelines. If you have any questions about the timing of a review or the process please contact Associate Dean Marya Schechtman, marya@uic.edu, or Assistant Dean Beth Allen, betha@uic.edu.